The leads land at 2 a.m. Somebody has to catch them.
GoHighLevel, Gmail, Notion, Google Sheets and Slack — systems that stop your team from copying data between tabs. Built by an operator who runs complex operations every day.
GoHighLevel/Gmail/Notion/Sheets/Slack
Exhibit A · NYC
All demos use synthetic data only. Systems designed for any high-volume operations team.
A 300-unit operations team was tracking critical handoffs by memory and email. Built a Cloudflare Workers + D1 app that reads daily reports, opens structured pipelines for each item, and messages the right people via SMS and WhatsApp. Includes mobile inspection forms with e-signatures. Delivered under a signed contract and now live in production.
Inbound emails and form submissions from multiple sources. Self-hosted scanner reads Gmail every 5 minutes, parses each format, dedupes, routes to the correct pipeline stage, and triggers the next action. Slack health checks if auth breaks. Replaced high-volume Zapier workflows. Zero manual entry.
Loads unread conversations and drafts replies with Claude, following your qualification rules, live data, and approved templates. Team members approve, edit, or send with one click. Books appointments against the real calendar. Quiet-hours scheduler holds messages after hours. Cost-efficient at scale.
Portal normalizes every upload into an ordered master PDF in Google Drive. Analyzer creates the Notion record, moves the CRM deal stage, and posts to Slack. AI audit summarizes the file for a human decision. Items go from submitted to review-ready with no manual filing.
Web form with a handful of inputs calculates values, fills every field across multi-page PDF sets, and returns one merged signature-ready file. Batch mode handles an entire list from a spreadsheet. High-volume document work completed in a single run.
Systems that replace manual work across any high-volume business. All can be built on the tools you already use.
Scanner watches Gmail (or other inboxes) for specific emails, extracts the data you care about, and automatically sends the right survey or follow-up form. Results land in your CRM or sheet.
Pull structured data from emails, forms, PDFs, or public sources into one clean place (Sheets, Notion, CRM). Dedupes, validates, and routes records without manual entry.
Daily or weekly reports of what staff actually did — tasks completed, calls made, CRM activity, Slack updates. Clear visibility without constant checking.
Forms that calculate values, fill multi-page PDF packets (leases, contracts, agreements), and return a single signature-ready file. Batch mode from a spreadsheet.
Assign tasks in Slack or a simple portal, track completion, and get automatic daily/weekly reports. Lightweight system that actually gets used.
Scans transcripts of all calls, summarizes them, scores against your checklist, and delivers weekly feedback reports to the admin. Clear coaching without manual review of every call.
Gather scattered documents (applications, forms, uploads) into one ordered master PDF, extract key fields, create the CRM/Notion record, and notify the right person when it’s ready for review.
Additional systems built for high-volume operations. All use synthetic data in demos.
Matches recent leads to current inventory by location and price, then suggests relevant options to the team. Live and running.
Generates work orders from maintenance requests for a property manager. Live in production.
Drafts and prepares arrear letters from payment data for a property manager. Live in production.
Pools leads or requests by item, shows upcoming appointments, runs SMS campaigns, and books tours or meetings against a real calendar.
Team members approve or deny pre-qual surveys with a scorecard. Approvals automatically tag the CRM contact and move the pipeline.
One database feeds the website, CRM dropdowns, and posting status across multiple platforms. Keeps everything in sync.
Batch convert, clean, brighten, and virtually stage photos. Feedback loop for re-edits. Ready for listing or marketing use.
Drafts copy from database fields, screens for compliance or risk phrases, and adds required disclosures.
Custom intake form, multi-stage CRM pipeline, and AI resume screening. Triaged ~170 applicants in one run.
Call-type flowchart for phone staff plus daily audit that scores each call on a checklist and posts results.
Browser softphone that rings the remote admin and a backup line together, with SMS alerts.
Service health, script run history, and logs on one page so you know what’s running.
Scores records for missing info on a schedule. Staff can ask it questions in Slack.
Assign tasks in a channel, mark complete, and get a daily report from Google Sheets.
Finds people behind LLCs or entities using free public data before paid skip-tracing. Cut cost from ~$1.00 to ~$0.07 per record.
Branded floor plan sheets, pricing overlays, and due-diligence memos generated from data.
Fixed campaign rejections by rewriting opt-in language, privacy policy, and use-case description so texts stay deliverable.
Fixed-scope. Most builds end with a Care Plan so the system keeps running when APIs change.
Also available: Automation Audit ($300–500, credited toward a build) and GHL Rebuild / Cleanup ($1,500–3,500).
Map your lead-to-close flow. Get a written plan ranking the top 5 automations by hours saved.
Book the auditBurton Weaver · 21 Bridges Automations
+1 646-941-8424 · burt@21bridgesrealty.com
21 BridgesAutomations